Undergraduate Exhibition: BDES – 2012
The end of semester is only a few weeks away, and along with it the deadline for submissions to Design’s Undergraduate Exhibition. What follows is a timeline for you to follow as you prepare your submission. The dates need to be confirmed by the Institute Degree Exhibit Committee. However, as a draft it indicates what needs to be accomplished each month.
In order to graduate from Emily Carr University of Art & Design, you must:
• Complete all required and elective courses listed on your Graduation Requirement Form.
• Please review your form thoroughly. Contact Academic Advising to discuss any concerns.
• Participate in all undergraduate exhibition events such as working with your peers on one of the BDES committees.
• Successfully upload an image of your degree project or an in process/prototype of the project for the online degree exhibitions catalogues (date to follow)
• Successfully upload to the ECU web site, a portfolio of six to seven examples of third and fourth year work; a featured project with process examples must be a senior project (due in February).
1 January 26 – Forum in 320 from 11:30 – 12:30 to identify BDES Undergraduate Exhibition Committee Membership, roles, and responsibilities; sign-up sheets to be circulated during the meeting. Committees: Project Management, Exhibit and Curatorial, Preview Night, Lighting, Security, Volunteer Coordination
Student Handbook and Forms: http://www.ecuad.ca/studentservices/graduation/exhibition
2 February 29 All Graduating Students Meeting Thursday, 11:45 – 12:20 pm, SB 301
3 March 7 – Final image and text submissions due for on-line catalogue. Instructions are posted on the uploading site: http://www.ecuad.ca/apps/gradsubmissions/
4 March 16 – Deadline to return Information Release Form to the table in Student Services.
Deadline to submit Application to Exhibit Form (Design) to reception no later than 4:30 pm (Your Core Studio faculty member also needs to sign the form.)
5 April 5 – Submission of AV/Computer Request Forms to Audio Visual by 7:00 pm; ITS needs to review all computer requests prior to submission; please answer all the questions in detail. Your Core Studio faculty member also needs to sign the form.
6 APRIL 3,4,5 EXHIBIT COMMITTEE FOOT PRINT/FLOOR PLAN in 320
There will be a floor plan displayed on the wall in Room 320 from Tuesday April 3 to Thursday April 5. During this time we request that students review their space allocation.
There will be a sign-off sheet available. Students are asked to confirm that they have reviewed the plan and signed-off on the allocation of space and fixtures as adequate. Or, students will be asked to identify explicitly why the allocation on the plan will not be sufficient. A form will be available for students to detail any further requirements that do not appear to be accommodated.
The evening of Thursday, April 5th from 4:00 – 6:00 pm the Exhibit Committee will be in room 320 to discuss the plan with you and to fine tune the footprint after which the plan will be signed off, photographed and posted in Helene Day Fraser’s faculty member folder.
7 APRIL 5 – PREVIEW NIGHT COMMITTEE
This committee needs to meet to identify: donors/sponsors, finger foods and beverages, flowers, rentals for table cloths and platters, greeters/hosts, publicity, food set-up, studio clean-up and whether or not to have a DJ or music.
8 April 14, 15- Senior Projects from this semester/year must be submitted to your faculty member for grading. Third floor shop access is discontinued.
9 April 20 – Reserve rooms 390 & 392 for storage of degree projects. April 19 AM- Senior Projects intended for the Exhibition must be submitted completely ready for display, between 9–10am, to room SB 390. April 20 – Internal/ Curatorial Jury (Core Studio faculty members and Curatorial Committee) reviews submissions.
The Curatorial Committee of the Exhibit Committee reviews all written content and identifies errors and omissions for correcting. Please note: only work submitted by this date will be considered for the Degree Show Exhibition. Students cannot redo or add, after this date, to what has already been submitted.
Late work will not be accepted and students will forfeit their Application to Exhibit.
10 April 23, 24 – Design students to move out of lockers and studio space
11 April 23 – 27 Technical Services and hired monitors prepare the studio space for the exhibition. Dates and times for floor washing and polishing TBA.
12 April 27 Deadline for Submission for Printed Labels
http://www.ecuad.ca/gradlabels and fill in requested information.
Exhibiting design student work crews begin preparing the exhibition fixtures, clean studio tables, adhere white polystyrene, paint plinths in SB Atrium; work crews of three/four people to do am and pm shifts.
13 April 30 – May 3– Installation of exhibits based on space confirmations
as developed above. Exhibiting students must finish installing their work by 5:00 pm on the Thursday. Exhibitors who do not meet the exhibition requirements will be pulled from the show.
Please note: Students are responsible for the cost and obtaining of all exhibition accessories, such as plinths, tables, power bars, extension cords, and security cables, etc.
Appointments with AV/Computer installation
14 May 2, 3 LIGHTING COMMITTEE
Lighting and digital connections of exhibition, Digital and audio-visual hook-ups, final touch-ups, lighting, clean-up etc. will be completed. Fine tuning of the exhibit design for Security and OH & S walk-through
15 May 4, 7:00 – 9:00 pm– Preview Night (professional community only)
16 May 5- Convocation Ceremony at the Chan Centre, followed by the University Graduation Exhibitions opening in the evening.
17 May 6 – 21 SECURITY COMMITTEE
Student Security Schedule -students need to volunteer for security shifts; 2 students per shifts 10:00 am – 2:00 pm and 2:00 pm – 6:00 pm
18 May 5 – 21 Graduation Exhibitions open 10:00 – 6:00 pm, daily.
Media and Animation Screenings run 10:00 am and 3:00 pm, daily.
19 GRADUATION EXHIBITIONS TERMINATE at 6:00 pm
20 May 22-23 Students de-install exhibition. Return equipment to A/V. All equipment is due back by May 24, 1:00 pm.
21 May 25 DEADLINE TO RESTORE UNIVERSITY SPACE North Building, all student locker use ends. North and South Buildings, all student access ends at midnight.
Artwork must be de-installed between May 22 and May 23. Emily Carr University will not assume liability for work left behind after May 25. Work not collected on this date will be discarded.
Preparing Your Exhibit
As you prepare your submissions please keep in mind that the Internal Curatorial Panel will apply the following criteria in approving work for the 2012Undergraduate BDES Degree Exhibition:
1 Submissions must be Senior Projects: 2D, 3D, or 4D (or a combination).
2 Projects must be presented to an Internal Curatorial Panel for review, ready for exhibition, with the ability to be displayed within an area no greater than 5-8 linear feet (subject to revision due to the number of graduates this year).
3 Presentations must be technically proficient in: mounting, cutting, and trimming, neatness, accuracy, model-making, audio-visual and digital file management.
4 ID Presentations may need information panels that describe project title, name, design problem (one sentence), objectives, scenario, and key research findings. VISTA (catalogue typeface of 2010) is recommended e.g. 12 – 14pt for main text with suitable line spacing for viewing at a distance of about six feet. All writing must be proof read and corrected prior to mounting.
CD Presentations may only need one panel with a short project description. Vinyl type,
posters, and tinted walls are appropriate but please consult your faculty member prior
to implementation.
Due to the number of graduates we ask that you refrain from adding too many
contextual elements such as building a room of your own.
5 If you are using information panels please try to keep the number to between four to six for use in a horizontal or vertical sequence. Please only use sustainable materials.
6 By law, submissions must not present a potential safety hazard, e.g. egress, injury etc., and are subject to further approval by the ECU Facilities Department once installed.
Committee Membership
Send an email to Helene Day Fraser:
Subject heading: Degree Committee Choices 2012
name:
email:
major:
1st committee choice:
2nd committee choice:
3rd committee choice:
Studio Technicians
Cimmaron Knight cknight@ecuad.ca
Brian Fossl bfossl@ecuad.ca
Jen Hiebert jhiebert@ecuad.ca
Kathleen Jacques
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